Citi Cluster Archiving Operations Lead in Budapest, Hungary

  • Primary Location: Hungary,Budapest,Budapest

  • Education: Bachelor's Degree

  • Job Function: Logistics

  • Schedule: Full-time

  • Shift: Day Job

  • Employee Status: Regular

  • Travel Time: Yes, 10 % of the Time

  • Job ID: 17063366

Description

Citi Service Center Budapest was established in 2005 to serve 54 countries across EMEA and globally in some functions. We have grown over the years to boast over 25 separate functions , exceeding 1,500 employees and we continue to expand. Our population is diverse and is representative as a microcosm of Citi globally.

Who we are? General Services provides the day-to-day operations and vendor management from the following core services across 50+ countries for all of Citi’s internal. The Core Services include:

Archiving Services

Mail & Distribution Services

Managed Print Services

Office Supplies & Stationary

Marketing & Transactional Print

Global Travel

Corporate Card Program

Vehicle Program

In addition to the 8 core services listed above, in some locations GS may oversee numerous in-country specific services on behalf of the residing businesses and other service groups where mutually agreed and with the appropriate controls in place. These may include where appropriate: Accounts Payable (Country Imaging & Scanning), Executive Services (client hospitality, staff catering, Dining, reception and switchboard), and a variety of other local utility services performed on behalf of other O&T products with no “on the ground” management presence.

Cluster Archiving Operations Lead

Your tasks:

  • Provide subject matter expertise, strategic and operational support in Archiving Operations and supplier management activities to the Cluster.

  • Drive and ensure Country Archiving Leads adherence to the Archiving Operations Program, governance framework and leverage best practices.

  • Facilitate and enforce destruction due diligence. Coordinate the destruction process for paper records at 3rd party offsite storage provider with Country Archiving Leads.

  • Ensures on-time submissions and compliance with metrics and reporting requirements.

  • Influence productivity and business savings within the cluster.

  • Work with all Citi businesses, across cluster, to ensure Archiving Operations Processes are understood and monitored.

  • Support the Business with audit, holds, acquisitions or divestitures that include archived paper records and drive archiving related activities to ensure compliance and completion.

  • Monitor and support on resolution of supplier related issues.

  • Plan, organize and lead project rollouts according to global goals and objectives.

  • Support and act as EMEA Regional Lead deputy when needed.

  • Collaborate with the global Archiving team, General Services risk and control to implement consistent practices within the Cluster.

  • Partner with Global Records Management, Legal and other business partners to apply policy to Citi’s paper records.

Your skills:

  • A minimum of 4 years of Records Management and Archiving Operations experience across a global organization with a strong understanding of industry best practices combined with experience in supplier management.

  • In-depth knowledge and strong experience in Records management: policies, Records Management lifecycle and industry best practices

  • Archiving Operations: Operational processes, governance and how to apply and comply with Records Management policy

  • Supplier management: Supplier monitoring and relationship management, billing processes, and contracts

  • Fluent English

  • Demonstrated knowledge of applying best practices in shared services delivery. Experience of applying strong project management disciplines, governance controls, change management program and initiatives

  • Comfortable with interpreting large volumes of data and drawing conclusions.

  • Excellent interpersonal and communication skills, with the ability to interact with all levels of management in a professional and positive manner. Comfortable with cross-cultural sensitivities.

  • Ability to manage complex and highly variable issues with substantial departmental/product impact.

What you get:

  • Work exposure with local, regional and global leaders, learning different management and leadership styles

  • Get involved in Regional and Global key initiatives, expanding knowledge and skills around Project Management.

  • Various career opportunities to become a shared service professional by taking advantage of the over 20 products centralized in the Budapest site

Apply now to be part of this dynamic team.

Your place is here

Qualifications