Celanese Facility Operations Coordinator / Associate, Building Management in Budapest, Hungary

Do you want to join a global technology leader company that gives you more?

At Celanese, we are engineers, scientists, operators and product developers who work every day on bringing differentiated solutions to our customers. We make products that are essential to everyday living. In 2007, Celanese Corporation established its shared services center in the heart of Budapest. Through dynamic development, the Celanese Budapest Business Services Center (BBSC) has grown to be one of the most renowned shared service centers of the Central-Eastern European region, employing more than 360 young, talented professionals. The Budapest office is responsible for the financial, logistic and customer service processes of Celanese Corporation’s North-American, Western-European and Asian business lines. Celanese BBSC places a great emphasis on work-life balance, and as a recognition to these efforts, has been awarded as “Family Friendly Company of the Year 2017”.

Celanese currently employs approximately 7,500 employees worldwide and had 2016 net sales of $5.4 billion.

Summary of position:

The facility operations coordinator provides assistance in the purchasing process, cooperating with the finance and the procurement department. Manage and coordinate all BBSC related travel bookings, handle all insurance claims and own the commuting process. Furthermore responsible for all car fleet related administration within the operation.

Areas of responsibility:

Local Finance Analyst

  • Creating and maintaining requisitions

  • Approving HU invoices and resolvong workflow issues in SAP

  • GR receiving in case of office supplies and fixed assets

  • Fixed asset inventory and maintenance – capitalization and retirement requests, maintain fixed asset catalogue

  • Archiving HU invoices

Car fleet administration

  • Collects all car specific issues initiated

  • Coordinating operational, administrative tasks, breakdown assistance

  • Insurance, fuel and fines management

  • Allocation of parking spaces leased by the company, ensuring of badges for the car users

  • Invoice control

  • Manage taxi cards

Coordinator responsibilities

  • Order and manage kitchen supplies, stationary supplies and stamps for the departments

  • Primary back up for the Facility Services Lead and the other Facility Operations Coordinator

  • Secondary back up for Receptionist

Travel bookings and insurance

  • Own the travel and commuting policy

  • Manage all BBSC related travel bookings

  • Control the approval process and the 14-day advance booking global travel regulation within the BBSC

  • Handle CWT related reconciliation issues, insurance claims and travel issues

  • Handle all administration tasks after trip in order to be able to claim the lost cost

  • Maintain and follow up on the yearly insurance day limit process and be the primary contact of the insurance providers

  • Responsible for maintaining approvals of the Hungarian Commuting expenses monthly

Corporate cards

  • Own the local Corporate Card process at the Site

  • Handle card queries and PIN CODE queries through Citibank

  • Be the primary contact for the corporate card provider

  • Follow up on internal blocking / card deleting process and align it with the outside service provider

  • Support employees in case of corporate card issues before / during / after business trip

  • Bachelor's degree

  • Good command of English in both oral and written

  • A second language is preferred

  • Able to proactively understand and prioritize complex problems and provide solutions

  • Multitasking skills - coordinate different tasks at the same time

  • Excellent communications and problem-solving skills

  • Strong coordination skills

  • Proactivity

  • Understanding complex problems and provide solutions

  • Customer focus

Requisition ID: 2018-8269

External Company Name: Celanese International Corporation

External Company URL: http://celanese.com/