IBM HR Payroll Administrator (with Polish and German) in BUDAPEST, Hungary

Job Description

An HR Payroll Administrator at the Payroll Department is responsible for the organization and timely and accurate processing of HR transactions and all related tasks to achieve the agreed business goals. They ensure the delivery of a high quality, customer focused service to external and internal clients. They prioritize their tasks and choose the most appropriate approach. They have an overview over their own expertise within their team and need to adhere to the control framework in place. They recommend improvements to existing procedures and processes. They can train / coach more junior members of the team. They assume additional responsibilities as assigned.


  • Handle payroll transactions in line with business controls requirements

  • Control the monthly payroll clearing

  • Handle inquiries (via phone and email)

  • Ensure timely delivery of services in line with payroll cycles

  • Administer, process and archive payroll-relevant documents

  • Enter process-relevant data into payroll system and document entries according to process description and business controls regulations

  • Enter HR related changes into the HR database and perform relevant data checks verifying that information is complete and correct

  • Create/Maintain/Delimit Organization Units /positions / Jobs in the HR database

  • Onboarding/Offboarding

  • Identify trends and areas of improvement and pass recommendations to Specialist Teams or Process Owners

  • Perform and document regular compliance testing and quality assurance tests in accordance to the Business Controls guidelines relating to the EDM processes

  • Carries out any additional project work or duties

  • To manage administrative processes according to the process documentations.

  • Assure the Clients’ satisfaction regarding the services offered.

  • To maintain an up-to-date knowledge about the services offered.

  • To coordinate projects as required by Team Leader or Manager

  • Keep contact with higher support groups to ensure efficient information flow and high quality service.

  • Act as a contact point for Managers and employees for all HR transaction related queries

  • Take ownership of the resolution of clients’ issues giving guidance

  • Communicate effectively to our customers on HR Transactions policies and processes, providing education where necessary

Required Technical and Professional Expertise

  • English: Fluent

  • Polish: Fluent

  • German: Intermediate

  • Knowledge of HR applications, policies, procedures and administration.

  • Knowledge of MS Office applications

  • Interpersonal skills (empathy, personal relations, teamwork, flexibility, customer oriented, good relationship management)

  • Being able to adapt (objectivity, flexibility, problem solving)

  • Achievement - and result oriented; decisiveness

  • Show up timely and deliver accurate work and results (concentration, time management skills, priority setting)

  • Good communication skills

  • Fast learner

Preferred Tech and Prof Experience

  • Experience in HR/customer service is an advantage

  • SAP and Payroll experience is an advantage

EO Statement

IBM is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. IBM is also committed to compliance with all fair employment practices regarding citizenship and immigration status.